Why There is a Need of Staffing

I wonder how some companies are capable of taking big leap in their business and others don’t. This article will make you think in a very different manner about what do really mean by great staffing and what you’re trying to achieve from it? One famous saying state that “People are the most important asset for any growing company” turns out to be wrong as because it is not “the people”, “the right people who are the most important assets for any growing company”. With this simple quote I would like to make you understand, what it takes to turn a company from good to ever lasting greatness? What was that which took these firms far beyond their nearest competitors? Was it a market conditions? Was it a technology that played important role? The answer is none of the above; the answer was great Staff. And in order to become great, some of our closely held assumptions about staffing need to be challenged.

How to build a great staff? The answer defies nearly every process, structure, and technology built into the staffing function today: The executives, with the help of right staff, can transform a company from good to great only by getting the right people on the bus (and the wrong people off the bus) and then plan accordingly as to where to drive it.

Many of the great firms don’t spent much time in finding the best staff; instead, they attempted to “introduce a long chain of talent” into their organizations, most of the time without a job in mind. The concept of the “opportunity hire” seems lost in this age of judgment testing, skills-based profiles and pre-screening. A key part of the “get the right staff on the bus” approach is not selling a set vision to potential candidates. Great staffing might be a much different endeavor from what many of us have come to believe.

But truly great staffing means imagining about how to get the absolute best people on the bus. It means occasionally hiring someone great who isn’t an exact fit for one of your current openings. It means mining your relationships in search of great people, not just great resumes. And it requires a radical focus on measuring and improving quality. Good to Great is a must-read for any staffing professional who aspires to greatness. Great staffing can lead any company towards profitable path.

Why Back Office Staffing Software Is Your Secret to Simplified Accounting

What’s the value of your staffing software once a candidate is placed? Has it exhausted all of its features long before your accounting department gets involved? Or is there a seamless hand-off from your front office to the back office team like two relay runners exchanging a baton? The difference between vendors who offer back office staffing software and those who don’t is striking.

Reviewing employee classifications, producing financial statements, balancing the general ledger, preventing fraud, and verifying time captures get overlooked by most staffing software companies. Rather than splitting your recruiting and accounting tasks between tools, here’s how a strong back office staffing software side can overcome accounting challenges.

You Can Address Your Specific Needs

We know that accounting tasks will vary between businesses. Of course, every example of back office staffing software will handle issuing checks and invoices. Those elementary features fit just about every industry. Yet is your staffing software geared toward your line-of-business? Your different branches? Your multi-corporation structure? If not, shortcomings in back office features can complicate your situation significantly.

One issue we commonly see comes down to the difference between direct and temporary staffing. If your staffing firm deals with both, you will need multiple invoice formats to successfully process them with clients. You can’t jury-rig the forms to include incompatible billing structures. You need back office staffing software that fits your exact needs.

Another complicated situation, one we saw recently first-hand, deals with the multi-corporation structure. A staffing agency has had to adopt two different EINs, one for their business staffing and the other for industrial staffing. The goal was to keep workers’ comp expenses under control for the business side which doesn’t need comprehensive coverage.

However, they still want to review the collective ledgers and run gross margin reports across the business. Without a custom-built staffing software solution to handle their needs, they would be dealing with a mess. That’s why it’s so important for back office features to be adjusted to your specific needs, not cranked out with assembly-line indifference.

You Can Cut Redundant Software

We know accounting software can be divisive, but what if you could process income statements and balance sheets without even using Great Plains or QuickBooks? The value of streamlined processes is hard to ignore.

You Can Check on Reports with Ease

Want branch or division managers to view gross margin reports without getting bogged down with full financial management features? When your back office staffing software is integrated with the front office, the ease of use goes both ways.

For example, if a manager wants to view paychecks, invoices, or even gross margin reports for their division, they shouldn’t have to be granted access to the back end. A good staffing program can provide easy access to that information through a desktop and mobile application and the reports through a user-friendly dashboard.

Though giving managers access to your accounting software is not a difficult process, it definitely creates opening for hackers. With your financials, the fewer people who have access to the whole picture, the better. That’s why good staffing software will only present managers with information necessary to them without putting more in-depth data at risk.

Finding Your Back Office Staffing Software

Bottom line, what the back office side of your staffing software can do is just as important as the front. It should be equally tailored to deal with your unique business conditions, capable of handling the brunt of accounting challenges, and built to share invoices and reports with ease.

4 Big Mistakes to Avoid With Your Staffing Software Data

Do you consider yourself a hoarder? You may be thinking to yourself: “I’m not like one of those crazy people on cable TV!” Really? What if I were to toss your cell phone in the trash, delete your Social Media accounts, and wipe clear your computer. Just the thought of losing all your personal data might be enough to break out in a cold sweat. In reality, we’re all hoarders, but our obsession lies with a different type of collection: data.

The same goes for companies. According to research completed by IBM®, 90% of the world’s data has been created in the last two years. A portion of that is personal data, but the majority is generated from businesses and tech firms. There’s a ton of information being gathered, but many companies struggle with how to leverage their data. Along with the potential for good, there come many potential pitfalls in regards to storing, managing, and using your company’s data. Luckily for you, we’ve identified the most common corporate data blunders along with simple remedies to ensure that your data dream doesn’t turn into a nightmare.

Here are the top 4 biggest mistakes you can make with your data:

1. Too few data back-ups (or none at all!)

In a 2011 study completed by Symantec®, only 50% of respondents stated that their company had a data recovery plan in place. Perhaps even more disturbing, of the companies that had a plan in place, only 28% had actually tested their back-up solution to verify it would work. Are you in the 50% without a data recovery plan? Servers crash and hard drives fail. Power outages, fires, and natural disasters are rare but do happen. If you were to lose all of your company’s data today, would you still be in business tomorrow? What data back-up system do you have in place and how often are you backing up? These are critical questions that you do not want to be answering after a major hardware crash.

The Solution: Preparing in advance and having a set of protocols in place is the key to preventing unnecessary data loss. Schedule data back-ups to be performed on a nightly basis. Make sure that those back-ups are being saved to an off-premise server so if your office building is flooded or experiences a massive power outage, your data will be safely secured at an external location. This is an area where cloud computing may be worth a look. Cloud backups can be initiated by partnering with an off-site data center, which can provide a secure environment to store servers. When researching site options, look for a Tier 3 or Tier 4 data center. High tier data centers offer state-of-the-art facilities, top level security, full back-up power generators, and can guarantee greater than 99.9% uptime. Once you pick a data center, you can set-up automatic nightly backups of your server files to the cloud, ensuring that your data is preserved safely and securely.

2. Sacrificing accuracy and completeness for time

We’re all busy. During a typical workday, many of us are bombarded with non-stop emails, tossed into impromptu meetings, or thrown other unexpected curveballs that prevent us from accomplishing the work items we actually had planned to do. As a result, we’re all looking for a time management edge. It can be tempting to cut tasks that seem to be less essential or can be deferred until later. Data entry and recordkeeping is one of those areas. In the staffing and recruiting industry, this could mean neglecting to fill in complete information for new Applicants, Job Orders, or Clients. “We’ll get to the details later… ” may be a common theme throughout the office. The problem is that “later” never comes and incomplete records can spread rapidly throughout the system, hindering your operational efficiency.

The Solution: Taking extra time and care to ensure accurate data collection and recordkeeping will ultimately save time in the future and prevent headaches down the line. If time management is an issue, Barb Bruno, CPC, CTS, highly respected staffing and recruiting trainer and speaker, offers several suggestions. She recommends making a list of six critical “non-negotiable” items to accomplish each day. If emails are overwhelming, she suggests setting aside time at the beginning, middle and end of the day to reply to messages. Other than those three times, stay away from your inbox and the distractions that come with it. By compartmentalizing your day, you’ll be able to focus on completing your priority items, allowing you to concentrate on the details when it comes to creating and maintaining your data system and records.

3. Relying on free software

It can be tempting to try to run your business using freeware applications or old standbys like Microsoft Office® programs. The problem with relying on Excel® or other generic utilities is that you are forced to create ad hoc solutions on the fly. Nothing is integrated. All of your data ends up scattered among Word docs, spreadsheets, and cobbled together databases. This results in a total lack of an integrated CRM system, as well as being constantly forced to compromise and create workarounds. The truth is that there is no such thing as “free” software if it means wasting time and energy trying to get around all of the application’s shortcomings.

The Solution: The price of entry is worth the increased efficiency that dedicated staffing software can provide. Investing in a quality staffing software application tailored to the staffing industry can greatly enhance sales and marketing coordination, boost efficiency, and maximize revenue opportunities. When researching staffing software vendors, always take the time to go through an in-depth product demonstration. The purpose of the demonstration is to make sure that the system will address all of your needs. Complete front and back office integration is especially beneficial for companies processing payroll and billing in house. Some systems can process all the way through to the financials. Other key features to look for include mobile capabilities and robust reporting functionality such as Dashboards. Portals used as customer and candidate “self-service tools” enhance customer service and build relationships with your customers and candidates. A fully featured staffing software system in place can help take your productivity to a much higher level.

4. Not maximizing reporting capabilities

One of the biggest mistakes that you can make with your data is not using it. Sounds basic, right? The key is not relying on simply stockpiling data or using your software as a data dump. You may have a killer CRM system in place, but if you’re not extrapolating the data to create useful analytics, you end up simply compiling a data warehouse and gobbling up server space.

The Solution: Companies can be seduced by the concept of collecting “Big Data”, but the path to success is understanding how to harness your data to gain relevant insights. First, you should decide upon KPIs or Key Performance Indicators, which are a series of metrics that are the most important indicators of success for your business. Once you have a list of KPIs, you can develop special reports that highlight them. If you’re interested in visual reporting, Dashboards can be a great tool for viewing quick analytics on the fly and visually rich graphs can lend further insight than a printed report. Another strategy for maximizing your data use is not limiting reporting and analytical tools to top-level management. For less sensitive data, it is beneficial to open up reporting capabilities to employees by giving them access to relevant metrics. This can assist employees with tracking KPIs that are most pertinent to their own job responsibilities and success, which can ultimately lead to improved performance.

The large amount of data available today is a tremendous opportunity for companies to gain greater understanding of their customers, market conditions, and overall business operations. With a little preparation, companies can easily avoid stumbling into nightmare scenarios involving their data. By setting up reliable backups, focusing on data accuracy, implementing the right software, and maximizing reporting, companies can take full advantage of their data to gain valuable business intelligence.